Applicant Privacy Notice
Distributor and Trading Partner Applications
Last updated: 28 August 2026
This notice explains how Jingda handles the information and documents you provide when you apply to become a distributor or trading partner through this website. Please read it before you submit an application. It is written to meet the transparency requirements of the EU/UK GDPR, Mexico’s Federal Law on the Protection of Personal Data Held by Private Parties (LFPDPPP), Brazil’s LGPD, and the personal data protection laws of Japan, South Korea, Vietnam, Thailand and Malaysia.
1. Who we are
The party responsible for your information (the “data controller” / “responsable”) is:
Tongling Jingda E-Commerce Co., Ltd.
No. 988, Huangshan Avenue, Tongling Economic & Technological Development Zone, Anhui Province, P. R. China
E-mail: ejingda@jingda.cn
Tel: +86-562-2685302
In this notice, “Jingda“, “we”, “us” and “our” mean the company identified above. Jingda operates the website jingdawire.com.
For all questions about this notice or about your personal data, contact us at the address above and mark your message “Data Protection”.
2. What this notice covers
This notice applies specifically to the Distributor Application and Trading Partner Application forms on jingdawire.com, and to any files you attach to them. It does not cover ordinary browsing of the website, cookies or analytics. If you have a question about any other personal data we may hold about you, please use the contact details in section 1.
3. What information we collect
We collect only what you enter into the form and the files you choose to attach. In practice this falls into four groups:
- Company information — company name, registration or tax number, country, address, website, year established, business type, annual turnover band, and similar commercial details.
- Contact person information — name, job title, e-mail address, telephone number, and the name and position of the person completing the form.
- Commercial information — markets served, product interest, expected volumes, existing suppliers, distribution plans, and your answers to the compliance questions.
- Documents you attach — for example business licences, tax registration certificates, certificates of incorporation, and, where you choose to provide them, identity documents of directors or legal representatives.
A note on identity documents. Identity documents contain personal data about an individual, and in several countries they are treated as requiring extra care. We do not require you to upload a personal identity document in order to apply. If you can demonstrate your company’s standing with corporate documents alone, please do so. Please do not upload documents containing information you do not need to share with us. If we do receive an identity document, we do not copy it into any other system, and we delete it as soon as your application has been assessed and in any event within the period described in section 9.
We also record the IP address the application was submitted from, and the date and time, as a basic anti-fraud and audit measure.
4. Why we use your information, and our legal basis
| Purpose | Necessary or optional | Legal basis (EU/UK GDPR) |
|---|---|---|
| Assessing whether your company is suitable as a distributor or trading partner | Necessary | Steps taken at your request prior to entering a contract (Art. 6(1)(b)); our legitimate interest in assessing prospective partners (Art. 6(1)(f)) |
| Verifying the company details and documents you provide | Necessary | Art. 6(1)(b) and Art. 6(1)(f) |
| Contacting you about your application and any resulting cooperation | Necessary | Art. 6(1)(b) |
| Sanctions, export-control and basic compliance screening | Necessary | Legal obligation (Art. 6(1)(c)); legitimate interest (Art. 6(1)(f)) |
| Keeping a record of applications we have received and decisions we have taken | Necessary | Legitimate interest (Art. 6(1)(f)) |
| Sending you product updates or commercial information unrelated to this application | Optional — only if you ask for it | Consent (Art. 6(1)(a)), which you may withdraw at any time |
For applicants in Mexico: the purposes marked “Necessary” above are finalidades necesarias for the relationship you are asking us to consider. The purpose marked “Optional” is a finalidad no necesaria; you may refuse it without affecting your application, by writing to the contact address in section 1.
Where we rely on consent — including your consent to the international transfer described in section 7 — you may withdraw it at any time. Withdrawing consent does not affect the lawfulness of anything we did before you withdrew it, but it may mean we can no longer continue assessing your application.
5. Do you have to provide this information?
No. Submitting an application is entirely voluntary. However, the fields marked with an asterisk on the form are the minimum we need to assess an application. If you do not provide them, we will not be able to process your application. Everything else, including attachments, is at your discretion.
6. Who can see your information
Your application is seen by a small number of people, and only those who need it:
- Jingda’s export sales and partner-development staff who assess applications;
- Jingda’s compliance and management staff, where a decision or a compliance check requires it;
- Our IT service providers, strictly as necessary to host and maintain the website and our e-mail systems, under contractual confidentiality obligations. These currently include our web hosting provider and our e-mail delivery provider.
We do not sell your information. We do not share it with advertisers. We do not disclose it to other applicants, other distributors, or any other third party, except where we are legally required to do so or where it is necessary to establish, exercise or defend a legal claim.
7. International transfer of your information
Jingda is established in the People’s Republic of China. When you submit an application, your information is transferred to and processed in China, and is also processed on our web server, which is located in the United States.
This means your information may be transferred outside the country in which you are located, including outside the European Economic Area, the United Kingdom, Mexico, Brazil, Japan, South Korea, Vietnam, Thailand and Malaysia.
For applicants in the EEA and the UK: China has not received an adequacy decision from the European Commission or the UK government. Where we transfer your personal data to China, we do so on the basis of Article 49(1)(b) GDPR — the transfer is necessary for the performance of, or steps taken prior to entering into, a contract at your request — and, where applicable, on the basis of your explicit consent under Article 49(1)(a), after being informed of the possible risks. Those risks include the fact that Chinese law provides different, and in some respects narrower, protections and remedies for personal data than EU or UK law, and that Chinese public authorities may in certain circumstances have rights of access to data held in China.
For applicants in South Korea: the recipient is Jingda (full legal name and registered address in section 1), located in Anhui Province, China; the items transferred are those described in section 3; the purpose is as described in section 4; the retention period is as described in section 9; and the protections available in China differ from those under Korean law as described above. You may refuse this transfer, in which case we will not be able to process your application.
For applicants in Mexico, Brazil, Japan, Vietnam, Thailand and Malaysia: the transfer described above is necessary for the pre-contractual steps you have asked us to take, and is made with your consent given at the point of submission.
8. How we protect your information
We take the security of application documents seriously, and we have designed the process specifically so that uploaded files never become publicly reachable:
- Files you upload are stored outside the public area of the web server. They are not placed in the website’s media library and they are never given a public web address. There is no link that could be shared, guessed or indexed by a search engine.
- Uploaded documents are not converted into image previews or thumbnails.
- Internal notification e-mails carry your documents as genuine e-mail attachments, not as download links.
- Within our administration system, documents can only be retrieved by an authenticated administrator, over an access-controlled request that is individually verified each time.
- The website is served over HTTPS, and administrator accounts are protected by two-factor authentication.
No system can be guaranteed completely secure, but these measures are intended to be proportionate to the sensitivity of the documents applicants send us.
9. How long we keep your information
We delete every application, and every document attached to it, 12 months after the application is submitted. This applies whether or not the application was successful, and whether or not a business relationship followed. Where a cooperation begins, the contract and commercial records that govern that relationship are kept separately under our normal commercial record-keeping arrangements; the application itself is still deleted at 12 months.
You may ask us to delete your application earlier at any time, using the contact details in section 11. We will do so unless we are required by law to keep it, or unless we need it to establish, exercise or defend a legal claim — in which case we keep only what is necessary, for only as long as necessary.
10. Your rights
Depending on where you are located, you have some or all of the following rights over your personal data:
- Access — to be told whether we hold your personal data and to receive a copy of it.
- Rectification — to have inaccurate or incomplete data corrected.
- Erasure / cancellation — to have your data deleted where there is no longer a valid reason for us to keep it.
- Restriction — to ask us to limit how we use your data while a question about it is resolved.
- Objection / opposition — to object to processing based on our legitimate interests.
- Portability — to receive data you gave us in a structured, commonly used, machine-readable format.
- Withdrawal of consent — at any time, where we rely on consent.
- Not to be subject to solely automated decisions — we do not make decisions about applications by automated means; every application is reviewed by a person.
Applicants in Mexico hold the ARCO rights (Acceso, Rectificación, Cancelación, Oposición), together with the right to limit the use or disclosure of your data and to revoke your consent, in accordance with the LFPDPPP.
Applicants in Brazil hold the rights set out in Article 18 of the LGPD, including confirmation of processing, access, correction, anonymisation or deletion, portability, information about data sharing, and revocation of consent.
11. How to exercise your rights
Write to ejingda@jingda.cn with the subject line “Data Protection Request”, telling us which right you wish to exercise and giving us enough information to find your application — normally your company name and the reference number shown on your confirmation e-mail.
We will respond within one month. If your request is complex we may extend this, and we will tell you if we do. We do not charge for responding, unless a request is manifestly unfounded or excessive. We may ask you to confirm your identity before we act, so that we do not disclose your data to someone else.
12. Complaints
If you are not satisfied with how we have handled your personal data, please tell us first so that we have the chance to put it right. You also have the right to complain to a supervisory authority:
- EEA — the data protection authority of the country where you live or work.
- United Kingdom — the Information Commissioner’s Office (ICO).
- Mexico — the Secretaría Anticorrupción y Buen Gobierno, which took over private-sector data protection supervision under the LFPDPPP reform published on 20 March 2025 (previously INAI).
- Brazil — the Autoridade Nacional de Proteção de Dados (ANPD).
- Japan — the Personal Information Protection Commission (PPC).
- South Korea — the Personal Information Protection Commission (PIPC).
- Thailand — the Personal Data Protection Committee (PDPC).
- Malaysia — the Personal Data Protection Commissioner (JPDP).
- Vietnam — the Department of Cybersecurity and High-Tech Crime Prevention (A05), Ministry of Public Security.
13. Changes to this notice
If we change how we handle application data, we will update this page and change the “last updated” date at the top. Where a change materially affects your rights, we will take reasonable steps to notify applicants whose data we still hold.
14. Contact
Tongling Jingda E-Commerce Co., Ltd.
No. 988, Huangshan Avenue, Tongling Economic & Technological Development Zone, Anhui Province, P. R. China
E-mail: ejingda@jingda.cn (mark your message “Data Protection”)
Tel: +86-562-2685302
